The way to create conditional statements for drop-down lists in Google Sheets

Utilizing conditional statements in Google Sheets is a simple approach to convey extra energy and accuracy to your invoices and extra.


Picture: Google

When you fancy your self a Google Sheets energy person, have I obtained a tip for you. Have you ever ever wished to create a spreadsheet that included the power to pick out from a drop-down checklist, from which your choice would then dictate a price in one other cell? That is referred to as conditional statements and it is an extremely highly effective software that may make your spreadsheets way more correct and person pleasant.

As an example, say you had a listing of companies or merchandise that you just continuously offered to clients and shoppers. Every of these companies or merchandise had an related and fixed worth. As an alternative of getting to manually enter that worth every time you create an bill, you may merely choose from a drop-down and your choice would then mechanically populate one other cell with the worth.

Imagine it or not, that is truly not too tough. 

I wish to present you the right way to create such a conditional assertion.

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What you may want

The one factor you may must make this work is a Google account. So long as you’ll be able to log in to Google drive, try to be good to go.

The way to create the drop-down checklist

The very first thing we’ve to do is create the drop-down checklist, from which we’ll choose our choices. Let’s create a listing with the next choices:

  • Blue with a price of 1

  • Pink with a price of two

  • Pink with a price of three

  • Purple with a price of 4

  • Yellow with a price of 5

  • Inexperienced with a price of 6

After all, you employ no matter you need for the “product” identify in addition to the worth.

To create this drop-down, open a brand new Google Sheets doc and choose a cell. From the Knowledge menu drop-down, choose Knowledge Validation (Determine A).

Determine A


The Knowledge Validation entry within the Knowledge menu drop-down. 

Within the ensuing window, it’s best to see the cell you chose listed (Determine B).

Determine B


Creating the drop-down checklist in Google Sheets.

Within the Standards drop-down, choose Listing Of Objects. It will change the sector to the suitable such which you could enter your objects in a comma-separated checklist, so:


As soon as you have entered the checklist of things, click on Save and your drop-down is able to go (Determine C).

Determine C


Our information validation drop-down is prepared.

The way to create the conditional assertion

That is the tougher a part of the duty, solely as a result of the conditional assertion is a bit advanced. 

Bear in mind, we’re assigning numerical values to particular colours. The format of the conditional assertion is:


Be sure to have as many proper parenthesis as you’ve got left, in any other case the assertion will fail.

For our instance, our drop-down is in cell A8, so the conditional assertion could be:


As soon as you have typed out the assertion, hit Enter in your keyboard and it is able to go.

If you choose a special entry from the drop-down, you may see the related worth populates the cell with the conditional assertion.

That is it, you have created a robust software to boost your Google spreadsheets. Use this to provide your spreadsheets extra energy and extra accuracy.

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